Meet the Bidder
Grand Edition
The Autumn edition is called the GRAND Edition because if its scale - the biggest numer of Exhibitors and Buyers participates in the business meetings with delegates from all continents. This SMART Fair for travel professionals gathers Buyers from different cities in Poland as well as a group of international Buyers specialised in MICE Travel sector. Suppliers of services for this sector, especially hotels, DMCs, national and regional tourist organistions, ferries, cruise lines, airlines are welcome to present the offer as Exhibitors.
The whole day of B2B meetings with lunch and coffee breaks will be ended with the special evening event called T-REX Night. It is time when the Travel Experience Expert Night takes place including Experience Invitations Matching Game, movies promoting the Meet the Bidder Partners and the reward ceremony.
Meet The Bidder events have been held in Poland since 2012 three times a year - in March, June and November. Till now our events have been chosen as a B2B platform by 700 MICE Exhibitors from all over the world and a thousand managers and incentive travel professionals.
Quick facts
| Dates: | 27 November 2024 |
| Venue: | Warsaw |
| Impact: | 12-25 business meetings per Exhibitor |
| Scale: | 100+ Exhibitors and 150+ Buyers |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner |
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition 2025.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2025. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Quick facts
| Dates: | 26 March 2025 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Quick facts
| Dates: | 11 June 2025 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The whole day of B2B meetings, complemented by coffee breaks and lunch, will culminate in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
Meet The Bidder events have been held in Poland since 2012, three times a year— Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Come and enjoy the vibrant colors of autumn leaves in Warsaw as you connect and create new business opportunities!
Early bird discount Premium and Classic Packages are 100 EUR off. Limited time offer.
Quick facts
| Dates: | 29 October 2025 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2026. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount All packages are 100 EUR off. Limited time offer.
Quick facts
| Dates: | 25 March 2026 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Early bird discount All packages are 100 EUR off. Limited time offer.
Quick facts
| Dates: | 17 June 2026 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The whole day of B2B meetings, complemented by coffee breaks and lunch, will culminate in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
Meet The Bidder events have been held in Poland since 2012, three times a year— Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Come and enjoy the vibrant colors of autumn leaves in Warsaw as you connect and create new business opportunities!
Early bird discount All packages are 100 EUR off. Limited time offer.
Quick facts
| Dates: | 28 October 2026 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
- 18:00 Welcome Drink for all Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 11:00 Exhibitors' Registration
- 12:30 Lunch
- 13:30 B2B Meetings - afternoon session
- 16:30 Networking coffee break
- 17:00 B2B Meetings - evening session
- 19:00 TREX Night - Travel Experience Expert Night
- 19:30 Dinner
- 09:00 – 13:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
- 18:00 Welcome Drink for the Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 10:15 Exhibitors Registration
- 11:00 Introduction to Polish MICE market, Meeting Industry Sustainability Review
- 12:00 Lunch
- 13:00 B2B Meetings (Afternoon Session)
- 16:00 Networking coffee break
- 16:30 B2B Meetings (Evening Session)
- 19:30 Group Photo
- 20:00 Travel Experience Invitations Game
- 20:30 Dinner
- 09:00 – 13:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
- 18:00 Welcome Drink for all Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 11:00 Exhibitors' Registration
- 12:30 Lunch
- 13:30 B2B Meetings - afternoon session
- 16:30 Networking coffee break
- 17:00 B2B Meetings - evening session
- 19:00 TREX Night - Travel Experience Expert Night
- 19:30 Dinner
- 09:00 – 13:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
B2B meetings
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Selected MICE professionals
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Other countries
Up to 10 Hosted Buyers from neighbouring countries.
B2B meetings
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Selected MICE professionals
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Other countries
Buyers from Poland and up to 30 Hosted Buyers from abroad.
B2B meetings
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Selected MICE professionals
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Other countries
Up to 10 Hosted Buyers from neighbouring countries.
B2B meetings
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Selected MICE professionals
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Other countries
Up to 10 Hosted Buyers from neighbouring countries.
B2B meetings
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Selected MICE professionals
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Other countries
Buyers from Poland and up to 30 Hosted Buyers from abroad.
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Is there any Post Event Program?
A: We offer Post Tour to Cracow on 16-17 June 2023 (additional fee applies).
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2023 come from:
- up to 80 Buyers from Poland
- up to 20 Buyers from the Region
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition 22 November 2023 come from:
- up to 120 Buyers from Poland
- up to 30 Buyers from the Region
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating come from:
- up to 80 Buyers from Poland
- up to 20 Buyers from the Region
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2024 come from:
- up to 50 Buyers from Poland
- up to 10 Buyers from the Region
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition come from:
- up to 120 Buyers from Poland
- up to 30 Buyers from the Region
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
