Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2026. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 25 March 2026 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Last Days of discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 17 June 2026 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The first day is dedicated to a full schedule of B2B meetings, complemented by coffee breaks and lunch, and culminating in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
The second day offers optional post-tour activities, designed as relaxed, informal networking opportunities. Participants can enjoy the charming autumn vibes of Warsaw while strengthening business relations in a more casual setting.
Meet The Bidder events have been held in Poland since 2012, three times a year - Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Early bird discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 27 October |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2027. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 24 March 2027 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Last Days of discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 16 June 2027 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The first day is dedicated to a full schedule of B2B meetings, complemented by coffee breaks and lunch, and culminating in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
The second day offers optional post-tour activities, designed as relaxed, informal networking opportunities. Participants can enjoy the charming autumn vibes of Warsaw while strengthening business relations in a more casual setting.
Meet The Bidder events have been held in Poland since 2012, three times a year - Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Early bird discount Classic packages are 200 EUR off. Limited time offer.
Quick facts
| Dates: | 27 October 2027 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
- 18:00 Welcome Drink for the Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 10:15 Exhibitors Registration
- 11:00 Introduction to Polish MICE market, Meeting Industry Sustainability Review
- 12:00 Lunch
- 13:00 B2B Meetings (Afternoon Session)
- 16:00 Networking coffee break
- 16:30 B2B Meetings (Evening Session)
- 19:30 Group Photo
- 20:00 Travel Experience Invitations Game
- 20:30 Dinner
- 09:00 – 13:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
- 18:00 Welcome Drink for all Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 11:00 Exhibitors' Registration
- 12:30 Lunch
- 13:30 B2B Meetings - afternoon session
- 16:30 Networking coffee break
- 17:00 B2B Meetings - evening session
- 19:00 TREX Night - Travel Experience Expert Night
- 19:30 Dinner
- 09:00 – 17:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
- 18:00 Welcome Drink for the Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 10:15 Exhibitors Registration
- 11:00 Introduction to Polish MICE market, Meeting Industry Sustainability Review
- 12:00 Lunch
- 13:00 B2B Meetings (Afternoon Session)
- 16:00 Networking coffee break
- 16:30 B2B Meetings (Evening Session)
- 19:30 Group Photo
- 20:00 Travel Experience Invitations Game
- 20:30 Dinner
- 09:00 – 13:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
- 18:00 Welcome Drink for all Exhibitors
- 19:00 Dinner for the Hospitality Program Members
- 11:00 Exhibitors' Registration
- 12:30 Lunch
- 13:30 B2B Meetings - afternoon session
- 16:30 Networking coffee break
- 17:00 B2B Meetings - evening session
- 19:00 TREX Night - Travel Experience Expert Night
- 19:30 Dinner
- 09:00 – 17:00 Warsaw sightseeing tour
Preliminary agenda (subject to change)
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
