Meet the Bidder events 2025
26 March 2025
11 June 2025
26 November 2025
27 November 2024
Meet the Bidder
Grand Edition
The Autumn edition is called the GRAND Edition because if its scale - the biggest numer of Exhibitors and Buyers participates in the business meetings with delegates from all continents. This SMART Fair for travel professionals gathers Buyers from different cities in Poland as well as a group of international Buyers specialised in MICE Travel sector. Suppliers of services for this sector, especially hotels, DMCs, national and regional tourist organistions, ferries, cruise lines, airlines are welcome to present the offer as Exhibitors.
The whole day of B2B meetings with lunch and coffee breaks will be ended with the special evening event called T-REX Night. It is time when the Travel Experience Expert Night takes place including Experience Invitations Matching Game, movies promoting the Meet the Bidder Partners and the reward ceremony.
Meet The Bidder events have been held in Poland since 2012 three times a year - in March, June and November. Till now our events have been chosen as a B2B platform by 700 MICE Exhibitors from all over the world and a thousand managers and incentive travel professionals.
| Dates: | 27 November 2024 |
| Venue: | Warsaw |
| Impact: | 12-25 business meetings per Exhibitor |
| Scale: | 100+ Exhibitors and 150+ Buyers |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner |
26 March 2025
Meet the Bidder
Spring Edition
The first occasion to gain some business from Poland – Meet the Bidder Spring Edition 2025.
You can enjoy the spirit of international business talks with Buyers - the travel organisers from MICE Travel sector, event agencies, tailor made tours companies.
You can enjoy the spirit of international business talks with Buyers – the travel organisers from MICE Travel sector, event agencies, tailor made tours companies. We recommend this early spring event because this is a perfect time for winning business for the top season of incentive travel: May - June and September – November 2025. You can enjoy spring daffodils in Warsaw and blooming business perspectives!
| Dates: | 26 March 2025 |
| Venue: | Warsaw, Poland |
| Impact: | 12-20 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner and Warsaw sightseeing included |
11 June 2025
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMC’s from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors.
Meet The Bidder events have been held in Poland since 2012 three times a year - in March, June and November. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
| Dates: | 11 June 2025 |
| Venue: | Warsaw, Poland |
| Impact: | 12-20 business meetings |
| Scale: | about 30 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner and Warsaw sightseeing included |
26 November 2025
Meet the Bidder
Grand Edition
The Autumn Edition is called the GRAND Edition because if its scale – the biggest number of Exhibitors and Buyers participating in the business meetings with delegates from all continents. This SMART Fair for travel professionals gathers Buyers from different cities in Poland as well as a group of international Buyers specialised in MICE Travel Sector. Suppliers of services for this sector, especially hotels, DMCs, national and regional tourist organisations, ferries, cruise lines, airlines are welcome to present their services as Exhibitors.
The whole day of B2B meetings with coffee breaks and lunch will be ended with the special evening event called T-REX Night. It is time when the Travel Experience Expert Night takes place including Experience Invitations Matching Game, movies promoting the Meet the Bidder Partners and the reward ceremony.
Meet The Bidder events have been held in Poland since 2012 three times a year – in March, June and November. Till now our events have been chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand managers and incentive travel professionals.
| Dates: | 25 November 2025 |
| Venue: | Warsaw, Poland |
| Impact: | 12-25 business meetings per Exhibitor |
| Scale: | 100+ Exhibitors and 150+ Buyers |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner |
26 November - Welcome Day
27 November - Event Day
28 November - Farewell Day
26-29 November 2024 – Plan your business trip
Agenda
25 March - Welcome Day
26 March - Event Day
27 March - Farewell Day
25-27 March 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
10 June - Welcome Day
11 June - Event day
12 June - Farewell Day
10-12 June 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
25 November - Arrival Day
26 November - Event Day
27 November - Farewell Day
25-27 November 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
Why consider attending Meet the Bidder events?
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Buyers from Poland and up to 30 Hosted Buyers from abroad.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Buyers from Poland and up to 30 Hosted Buyers from abroad.
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Is there any Post Event Program?
A: We offer Post Tour to Cracow on 16-17 June 2023 (additional fee applies).
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2023 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition 22 November 2023 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2024 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury & MICE Summer Edition 2025 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition come from:
Check our previous events and reccommendation letters.
Over the last 10 years Meet the Bidder events have gathered more than 700 Exhibitors from around the world.
I will highlight it once more – it was the best industry event I’ve attended. And the evening city tour – absolutely superb and standing out among many typical and cliché cocktail parties. Professionalism in its full meaning!
Maciej Leszek Ryczko, Managing Director, Polviet Travel
Meet the Bidder Event has been a success for TH-Resorts. We have gathered new contacts interested in our company. MICE market is increasing in Poland, so it is a good segment to approach.
Sandra Chytil, Sales and Marketing Manager, Access Destination
Dear Sirs, Since Meet the Bidder event is more direct, I strongly recommend it in order to have face to face meetings with potential buyers from the Polish MICE market. The organization is also well done. Best regards
Laura Florian, Aktiv Tours Hungary
A huge thank you and congratulations to Travel-Bidder for an amazing show this year. You did a fantastic job and I am definitely returning next year.
Suzie Campbell, President / Owner, Travel To Marketing
Once again thank you very much for the excellent organization of this event. It was really THE BEST show I attended in Poland since my 8 years working for Beachcomber!
Christian Ast, Managing Director, PURE Connections
I would like to thank you for organizing such a great event. It has been very successful and we can see the first inquiries coming. Very efficient.
Zuzana Banovicova, Banquet Sales Manager, Lindner Hotel Gallery Central
To było nasze pierwsze spotkanie z Meet the Bidder i na pewno nie ostatnie :) Mieliśmy okazję poznać fascynujących ludzi i nawiązać obiecujące kontakty. Warto było uczestniczyć w tym wydarzeniu.
Natalia Kurman, Dyrektor Sprzedaży, Mrągowo Resort & SPA
I have already attended several Meet The Bidder editions and I am very happy with them. I meet both regular and new clients. Good quality venues, great organization!
Anna Komender, Sales Manager, Steigenberger Hotel Group
It was definitely a success for me and a lot of the clients have already been corresponding with me.
Davina Naiken, Director of Sales and Marketing, Connections Tourism Management Ltd
I most enjoy such an event. It was organized professionally, gathering people who are interested and not time consuming. Just efficient.
Richard Lengsfeld, Director, BIT Tourism
Exhibitor request form
Select the editions you are interested in and we will contact you shortly to finalise your participation.
Event date: 26 March 2025
Location: Warsaw, Poland
Number of meetings: 12-20
Event date: 11 June 2025
Location: Warsaw, Poland
Number of meetings: 12-20
Event date: 26 November 2025
Location: Warsaw, Poland
Number of meetings: 12-25
office@travel-bidder.com
Tel: +48 22 378-10-85
Polityka prywatności
KRS: 0000332987 | NIP: 7010190885 | RG: 141942371
