Meet the Bidder events 2025 / 2026
29 October 2025
25 March 2026
17 June 2026
28 October 2026
27 November 2024
Meet the Bidder
Grand Edition
The Autumn edition is called the GRAND Edition because if its scale - the biggest numer of Exhibitors and Buyers participates in the business meetings with delegates from all continents. This SMART Fair for travel professionals gathers Buyers from different cities in Poland as well as a group of international Buyers specialised in MICE Travel sector. Suppliers of services for this sector, especially hotels, DMCs, national and regional tourist organistions, ferries, cruise lines, airlines are welcome to present the offer as Exhibitors.
The whole day of B2B meetings with lunch and coffee breaks will be ended with the special evening event called T-REX Night. It is time when the Travel Experience Expert Night takes place including Experience Invitations Matching Game, movies promoting the Meet the Bidder Partners and the reward ceremony.
Meet The Bidder events have been held in Poland since 2012 three times a year - in March, June and November. Till now our events have been chosen as a B2B platform by 700 MICE Exhibitors from all over the world and a thousand managers and incentive travel professionals.
| Dates: | 27 November 2024 |
| Venue: | Warsaw |
| Impact: | 12-25 business meetings per Exhibitor |
| Scale: | 100+ Exhibitors and 150+ Buyers |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, official dinner |
26 March 2025
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition 2025.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2025. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
| Dates: | 26 March 2025 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
11 June 2025
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
| Dates: | 11 June 2025 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
29 October 2025
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The whole day of B2B meetings, complemented by coffee breaks and lunch, will culminate in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
Meet The Bidder events have been held in Poland since 2012, three times a year— Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Come and enjoy the vibrant colors of autumn leaves in Warsaw as you connect and create new business opportunities!
Early bird discount Premium and Classic Packages are 100 EUR off. Limited time offer.
| Dates: | 29 October 2025 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
25 March 2026
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2026. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount All packages are 100 EUR off. Limited time offer.
| Dates: | 25 March 2026 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
17 June 2026
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Early bird discount All packages are 100 EUR off. Limited time offer.
| Dates: | 17 June 2026 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
28 October 2026
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The whole day of B2B meetings, complemented by coffee breaks and lunch, will culminate in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
Meet The Bidder events have been held in Poland since 2012, three times a year— Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Come and enjoy the vibrant colors of autumn leaves in Warsaw as you connect and create new business opportunities!
Early bird discount All packages are 100 EUR off. Limited time offer.
| Dates: | 28 October 2026 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
26 November - Welcome Day
27 November - Event Day
28 November - Farewell Day
26-29 November 2024 – Plan your business trip
Agenda
25 March - Welcome Day
26 March - Event Day
27 March - Farewell Day
25-27 March 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
10 June - Welcome Day
11 June - Event day
12 June - Farewell Day
10-12 June 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
28 October - Arrival Day
29 October - Event Day
30 October - Farewell Day
28-30 October 2025 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
24 March - Welcome Day
25 March - Event Day
26 March - Farewell Day
24-26 March 2026 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
16 June - Welcome Day
17 June - Event day
18 June - Farewell Day
16-18 June 2025 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
27 October - Arrival Day
28 October - Event Day
29 October - Farewell Day
27-29 October 2026 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
Why consider attending Meet the Bidder events?
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Buyers from Poland and up to 30 Hosted Buyers from abroad.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, luxury travel organizers, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Up to 10 Hosted Buyers from neighbouring countries.
1 day of B2B meetings gives the same business result as one-week sales call trip around Poland.
Carefully selected MICE professionals, active incentive & meeting planners, travel agents specializing in tailor-made trips, adventure travel or events from Poland.
Buyers from Poland and up to 30 Hosted Buyers from abroad.
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Is there any Post Event Program?
A: We offer Post Tour to Cracow on 16-17 June 2023 (additional fee applies).
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2023 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition 22 November 2023 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Luxury Edition 2024 come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: How can I learn more about the previous Meet the Bidder editions?
A: Have a look at the Meet the Bidder Gallery.
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to the Exhibitor Delegates and need a visa to Poland.
Hosted Buyer program
Participating Buyers
You will meet carefully selected MICE professionals from Poland and the Region.
The Meet the Bidder events gather Hosted Buyers from Poland and the Region (mostly Europe). They come from different areas of MICE industry: managers from incentive travel agencies, congress organisers and luxury travel operators. The 10 years+ experience Travel Bidder has in Poland and the Region guarrantees a successful, business beneficial day of meetings. The Buyers participating in Grand Edition come from:
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Check our previous events and reccommendation letters.
Over the last 10 years Meet the Bidder events have gathered more than 700 Exhibitors from around the world.
I would like to thank you very much for the great organization of the event. I came back with lots of valuable contacts and with a better overview of the Polish MICE market. You did a great job!
Klára Vostiňáková, Junior Sales Manager CEE, Falkensteiner Hotels & Residences
The organization of the Sales Calls was great. I met very good quality clients with potential for my hotels. I’ll definitely come back next year and would definitely recommend this experience to others!
Jerome Le Belicard, Sales Manager, LE MERIDIEN BEACH PLAZA - Monaco, LE MERIDIEN NICE
We were really impressed with the organisation and quality of the event, superb! I am sure we want to attend future events of yours, perhaps not always with a big team like this time but surely some of us will be there.
Bui Viet Thuy Tien, Managing Director, Asian Trails Vietnam
Cieszymy się, że dołożyliśmy swoją cegiełkę do tak świetnego wydarzenia. Do zobaczenia!
Małgorzata Kopij, Organisation & Convention Bureau Department Projects Coordinator, Gdańsk Convention Bureau
Once again thank you very much for the excellent organization of this event. It was really THE BEST show I attended in Poland since my 8 years working for Beachcomber!
Christian Ast, Managing Director, PURE Connections
I would like to thank you for organizing such a great event. It has been very successful and we can see the first inquiries coming. Very efficient.
Zuzana Banovicova, Banquet Sales Manager, Lindner Hotel Gallery Central
A few exhibitors of the XVIII edition of the Meet The Bidder visited later our office and shared with us a very positive feedback on the fairs! I congratulate you on the perfect organization and a remarkable attendance. The number of DMCs was indeed impressive.
Patrycja Werema, MICE Director
I most enjoy such an event. It was organized professionally, gathering people who are interested and not time consuming. Just efficient.
Richard Lengsfeld, Director, BIT Tourism
I will highlight it once more – it was the best industry event I’ve attended. And the evening city tour – absolutely superb and standing out among many typical and cliché cocktail parties. Professionalism in its full meaning!
Maciej Leszek Ryczko, Managing Director, Polviet Travel
Yesterday, I attended the Meet The Bidder fairs for the first time and I must admit, that I am very impressed. In my opinion, this event is a great idea for those who want to meet interesting suppliers and start cooperation with them.
Elwira Urbańczyk, Owner, Make Break
Exhibitor request form
Select the editions you are interested in and we will contact you shortly to finalise your participation.
Event date: 29 October 2025
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 25 March 2026
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 17 June 2026
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 28 October 2026
Location: Warsaw, Poland
Number of meetings: 15-25
office@travel-bidder.com
Tel: +48 22 378-10-85
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