Meet the Bidder events 2026 / 2027
27 October 2026
24 March 2027
16 June 2027
27 October 2027
25 March 2026
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2026. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 25 March 2026 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
17 June 2026
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Last Days of discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 17 June 2026 |
| Venue: | Moxo Restaurant & Club, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
27 October 2026
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The first day is dedicated to a full schedule of B2B meetings, complemented by coffee breaks and lunch, and culminating in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
The second day offers optional post-tour activities, designed as relaxed, informal networking opportunities. Participants can enjoy the charming autumn vibes of Warsaw while strengthening business relations in a more casual setting.
Meet The Bidder events have been held in Poland since 2012, three times a year - Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Early bird discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 27 October |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
24 March 2027
Meet the Bidder
Spring Edition
The first opportunity to secure business from Poland – Meet the Bidder Spring Edition.
Join us for a dynamic event that brings together Buyers from the MICE travel sector, event agencies, and tailor-made tours companies. This is an excellent chance to engage in international business discussions and form valuable partnerships.
We highly recommend this early spring event, as it’s the perfect time to secure business for the peak incentive travel season: May-June and September-November 2027. Experience the vibrant atmosphere of Warsaw, with its blooming daffodils, while unlocking new business opportunities for the year ahead!
Early bird discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 24 March 2027 |
| Venue: | Arche Hotel Krakowska, Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-50 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
16 June 2027
Meet the Bidder
Luxury & MICE Summer Edition
LUXURY & MICE Summer Edition is a great chance to meet Buyers from Poland and the Region. It is a one day event full of business and networking opportunities, where hotels, destinations and DMCs from around the world meet with the qualified hosted Buyers. It is a time to enjoy the business opportunities during a fully catered event in a unique ambience of the historic interiors
Meet The Bidder events have been held in Poland since 2012 three times a year - in Spring, Summer and Autumn. Previous editions of our events were chosen as a B2B platform by 1 000 MICE Exhibitors from all over the world and a thousand of Buyers – managers and incentive travel professionals from Poland and the Region.
Last Days of discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 16 June 2027 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings |
| Scale: | 30-40 Exhibitors |
| Options: | One-Day Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
27 October 2027
Meet the Bidder
Autumn Edition
This SMART Fair for travel professionals gathers Buyers from various cities in Poland. Suppliers of services for this sector, particularly hotels, DMCs, national and regional tourist organizations, ferries, cruise lines and airlines are welcome to present their services as Exhibitors.
The first day is dedicated to a full schedule of B2B meetings, complemented by coffee breaks and lunch, and culminating in a special evening event called T-REX Night. This is when the Travel Experience Expert Night takes place, featuring the Experience Invitations Matching Game, films promoting the Meet the Bidder Partners and an awards ceremony.
The second day offers optional post-tour activities, designed as relaxed, informal networking opportunities. Participants can enjoy the charming autumn vibes of Warsaw while strengthening business relations in a more casual setting.
Meet The Bidder events have been held in Poland since 2012, three times a year - Spring, Summer and Autumn. To date, our events have been chosen as a B2B platform by 1,000 MICE Exhibitors from around the world, along with a thousand managers and incentive travel professionals.
Early bird discount Classic packages are 200 EUR off. Limited time offer.
| Dates: | 27 October 2027 |
| Venue: | Warsaw, Poland |
| Impact: | 15-25 business meetings per Exhibitor |
| Scale: | 50+ Exhibitors |
| Options: | Classic Packages and Premium Packages available |
| Networking: | coffee breaks, lunch, dinner and Warsaw sightseeing included |
24 March - Welcome Day
25 March - Event Day
26 March - Farewell Day
24-26 March 2026 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
16 June - Welcome Day
17 June - Event day
18 June - Farewell Day
16-18 June – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
26 October - Arrival Day
27 October - Event Day
28 October - Farewell Day
26-28 October 2026 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
23 March - Welcome Day
24 March - Event Day
25 March - Farewell Day
23-25 March 2027 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
15 June - Welcome Day
16 June - Event day
17 June - Farewell Day
15-17 June 2027 – Plan your business trip
Agenda
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
26 October - Arrival Day
27 October - Event Day
28 October - Farewell Day
26-28 October 2027 – Plan your business trip
Preliminary agenda (subject to change)
Our agenda includes two series of intensive B2B meetings and many networking opportunities in between.
Why consider attending Meet the Bidder events?
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
FAQ
Organizational details
Q: How to become an Exhibitor?
A: There are two ways to become an Exhibitor: fill out and submit Exhibitor request form below and one of our Account Managers will contact you shortly or send an e-mail to office@travel-bidder.com
Q: Do you offer visa support?
A: Yes, we can send an Invitation Letter to those who need visa to Poland.
Hosted Buyer program
Participating Buyers
You will have the exclusive opportunity to meet a carefully curated group of MICE professionals from Poland, each representing key sectors within the industry, including managers from leading incentive travel agencies, expert congress organizers, and luxury travel operators. With over 12 years of experience, Travel Bidder guarantees a highly productive and business-driven day of meetings.
For the Luxury & MICE Summer Edition, we are also inviting top-tier buyers from across the region, with a special focus on Europe, ensuring a dynamic and diverse networking experience. This event promises to offer exceptional opportunities for collaboration, innovation, and growth within the MICE and luxury travel sectors
Check our previous events and reccommendation letters.
Since 2012 Meet the Bidder events have gathered hundreds of Exhibitors from around the world.
It was a great show and good opportunity to meet as many Polish players in the MICE market as possible.
Thomas Carnevale, Managing Director, Asian Trails Myanmar
We were really impressed with the organisation and quality of the event, superb! I am sure we want to attend future events of yours, perhaps not always with a big team like this time but surely some of us will be there.
Bui Viet Thuy Tien, Managing Director, Asian Trails Vietnam
The organization of the Sales Calls was great. I met very good quality clients with potential for my hotels. I’ll definitely come back next year and would definitely recommend this experience to others!
Jerome Le Belicard, Sales Manager, LE MERIDIEN BEACH PLAZA - Monaco, LE MERIDIEN NICE
Thank you again for organizing the event. It was indeed a very productive day and I met so many agents. Meet The Bidder event was very well organized and the format worked well.
Karen Confait, Manager Scandinavia, CIS & Eastern Europe, Seychelles Tourism Board
All meetings went well, the colleagues were very interested. Have a great THANK YOU for the organisation!
Anke Rochau, Director, That's Africa Travel and Incentives
I will highlight it once more – it was the best industry event I’ve attended. And the evening city tour – absolutely superb and standing out among many typical and cliché cocktail parties. Professionalism in its full meaning!
Maciej Leszek Ryczko, Managing Director, Polviet Travel
I most enjoy such an event. It was organized professionally, gathering people who are interested and not time consuming. Just efficient.
Richard Lengsfeld, Director, BIT Tourism
To było nasze pierwsze spotkanie z Meet the Bidder i na pewno nie ostatnie :) Mieliśmy okazję poznać fascynujących ludzi i nawiązać obiecujące kontakty. Warto było uczestniczyć w tym wydarzeniu.
Natalia Kurman, Dyrektor Sprzedaży, Mrągowo Resort & SPA
Dear Sirs, Since Meet the Bidder event is more direct, I strongly recommend it in order to have face to face meetings with potential buyers from the Polish MICE market. The organization is also well done. Best regards
Laura Florian, Aktiv Tours Hungary
I would like to thank you very much for the great organization of the event. I came back with lots of valuable contacts and with a better overview of the Polish MICE market. You did a great job!
Klára Vostiňáková, Junior Sales Manager CEE, Falkensteiner Hotels & Residences
Exhibitor request form
Select the editions you are interested in and we will contact you shortly to finalise your participation.
Event date: 27 October 2026
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 24 March 2027
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 16 June 2027
Location: Warsaw, Poland
Number of meetings: 15-25
Event date: 27 October 2027
Location: Warsaw, Poland
Number of meetings: 15-25
office@travel-bidder.com
Tel: +48 22 378-10-85
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